Terms of Service

1. Agreement to these terms

By using ZapLedger (the “service”) you agree to these Terms of Service (the “Terms”), which form a binding agreement between you and SLC Systems (“ZapLedger”, “we”). If you do not agree, please do not use the service.

2. Who we are

The service is operated by SLC Systems. You can contact us at hello@slc.systems for any question about these Terms.

3. The service

ZapLedger turns the messages of a WhatsApp group into day-to-day bookkeeping records using artificial intelligence. It includes, in particular:

• Automatic recording of income, expenses, and outstanding amounts from text messages;
• Reading of receipt photos (OCR);
• Weekly and monthly summaries and store-credit reminders;
• A web dashboard with reports and data export.

We may improve, change, or discontinue features over time. If we make a material change that reduces the core service, we will let you know.

4. Eligibility and your account

The service is for business owners aged 18 or over. You are responsible for the accuracy of the data you provide, for activity carried out through your account, and for ensuring you are entitled to process the information you share — including information about the members of your WhatsApp group, whom you should inform that their messages are recorded for bookkeeping.

5. Free trial, subscription, and billing

• ZapLedger includes a 14-day free trial, with no credit card required.
• After the trial, the subscription is EUR 9.99/month (launch price), with an annual plan available. Prices are shown before purchase and may vary by region and applicable taxes.
• You can cancel at any time; cancellation takes effect at the end of the period already paid for.
• Except where mandatory law provides otherwise, we do not refund partially used periods.
• We may change prices with reasonable prior notice; a change never applies to a period you have already paid for.

6. Right of withdrawal (EU consumers)

If you are a consumer in the EU/EEA, you normally have 14 days to withdraw from a distance contract. Because ZapLedger is a digital service supplied immediately, by starting the paid service during this period you ask us to begin at once and acknowledge that you lose the right of withdrawal once the service is fully performed. The 14-day free trial lets you evaluate the service before any payment.

7. Acceptable use

You agree to use the service only for lawful purposes, and not to:

• Use it for fraudulent or illegal activity;
• Attempt to access, decompile, reverse-engineer, or interfere with the service;
• Share unlawful content or content that infringes others’ rights;
• Overload or compromise the integrity or security of the service.

8. Not professional advice

You are solely responsible for confirming your records with a qualified accountant or adviser and for meeting your legal and tax obligations. We do not guarantee the accounting or tax accuracy of records generated automatically by AI.

9. Your data and privacy

We process your data as described in our Privacy Policy. You keep ownership of the data and content you create through the service, granting us only the licence needed to process and store it in order to provide the service.

10. Intellectual property

The service — including its software, brand, and design — belongs to SLC Systems. These Terms grant you a limited, non-exclusive, non-transferable right to use the service; they do not transfer any of our intellectual-property rights to you.

11. Third-party services

ZapLedger works on top of WhatsApp and other third-party services. We do not control them, and their availability, terms, and policies are their own. Your use of WhatsApp is subject to Meta’s terms. We are not responsible for changes or interruptions caused by third parties.

12. Availability and warranties

The service is provided “as is” and “as available”. We make reasonable efforts to keep it running but do not warrant that it will always be available, error-free, or uninterrupted. We recommend keeping copies of information you consider critical.

13. Limitation of liability

To the maximum extent permitted by law, SLC Systems is not liable for indirect, incidental, or consequential damages — including loss of profits, data, or business opportunities — arising from the use of or inability to use the service. Nothing in these Terms excludes or limits liability that cannot be excluded or limited by law, in particular mandatory consumer rights.

14. Suspension and termination

You may cancel at any time. We may suspend or terminate access in the event of a breach of these Terms, fraudulent or illegal activity, or non-payment. After termination, the retention and deletion rules in the Privacy Policy apply.

15. Changes to these terms

We may change these Terms. We will communicate material changes through the service. Continued use after the changes take effect means you accept the revised Terms; if you do not, you may stop using the service and cancel.

16. Governing law and disputes

If you are a consumer resident in the EU/EEA, the mandatory consumer-protection rules of your country of residence apply, and you may bring proceedings there. Otherwise, these Terms are governed by the law of the country where the operator is established, without prejudice to any mandatory rights you have.

EU consumers can also use the European Commission’s Online Dispute Resolution platform at ec.europa.eu/consumers/odr.

17. General

• Severability — if a clause is found invalid, the rest of the Terms remain in force.
• Assignment — you may not assign these Terms without our consent; we may assign them in connection with a merger, acquisition, or reorganisation.
• Force majeure — we are not liable for delays or failures caused by events beyond our reasonable control.
• Entire agreement — these Terms and the Privacy Policy are the entire agreement between you and us regarding the service.

18. Contact

Questions about these Terms? Contact us: